HourSlipGuides / The timesheet
The timesheet
The Timesheet is where tracked time ends up, grouped by day. It's also where you fix it: change a start time, move an entry to the right project, or add the hour you forgot to track.
What's on the page
Three numbers sit at the top, and they follow whatever period and filters you've set:
- Tracked is the total time and the number of entries.
- Billable value is that time multiplied by its rates, before invoice rounding.
- Unbilled is what isn't on an invoice yet, in money and hours.
Under them, Hours by day stacks each day's time by project color. It appears for periods of about a month or shorter.
Then come the days, newest first. Each day has its total and a + for adding time on that day. Entries show the project, client, note, start and end, and duration. A Billed chip means the entry is on an invoice, and Live marks the running one.
Choose a period and filter
The period menu covers this and last week, this and last month, this year, and custom dates. The Mac adds Today and Yesterday. Windows and Linux add arrows to step a period back and forward.
Next to it you can narrow the list to a client or a project, flip the Unbilled switch to see only time that hasn't been invoiced, and search. Search looks through notes, project names and client names. ⌘F (Ctrl+F) jumps to it.
Clear resets the filters and leaves the period alone.
Before invoicing, turn on Unbilled and pick the client. What's left on screen is what the next invoice will bill, and it's the easiest moment to fix a note or a wrong project.
Add time by hand
Press New Entry (⌘N, or Ctrl+N), or the + on a day. Pick the project, set the start and end, and add a note. The form starts at 9:00 for one hour on your most recent project, so often you only need to adjust the times.
On a Mac, the duration chips (15m, 30m, 1h and so on) set the end from the start. If the new entry overlaps another one, an amber warning tells you which. It doesn't stop you from saving.
On Windows and Linux, an end time earlier than the start means the entry ran past midnight and ends the next day.
Edit an entry
Double-click an entry, or select it and press Return, to open the editor and change its project, times or note. You can edit the running entry too: its project, start and note change, and it keeps running.
Right-click an entry for the quicker actions:
- Continue Tracking starts the timer on that project with the same note.
- Duplicate to Today copies the entry to today at the same time of day. It's handy for work that repeats.
- Move to Project files it under another project.
- Delete removes it, after asking.
Work on several entries
Click to select one entry. ⌘-click (Ctrl-click) adds or removes one, Shift-click selects a range, and ⌘A (Ctrl+A) selects everything shown. Then right-click to move them all to another project, or press Delete.
This is the fast way to repair a morning tracked on the wrong project: filter to that project, select the entries and move them.
Billed entries are locked
Once an entry is on an invoice it can't be edited, moved or deleted, because that would change an invoice your client may already have. In a mixed selection, the unbilled entries are changed and the billed ones are skipped.
To change a billed entry, delete its invoice. The entries become unbilled again, you fix them, and you create the invoice anew. See deleting an invoice for what happens to the number.
Entries that cross midnight
An entry that starts on Tuesday night and ends on Wednesday morning shows under both days. Each day's total, and the chart, count only the part that falls inside that day, so the week still adds up.
Export what you see
Export CSV saves the entries on screen to a spreadsheet file. It's part of Pro, and Import, export and backups lists the columns.